Withdrawals

Withdrawals and Return of Federal Student Aid

Federal Student Aid regulations specify that students “earn” their Federal Student Aid according to the number of days they attend class each term. The amount of aid that a student may keep is in direct proportion to the length of time the student attends classes during the term. In cases where a student completely withdraws (W, WD, WA, or WU grades assigned) from Kingsborough Community College before the end of a term, Kingsborough must determine whether a portion of that student’s federal aid must be returned to the U.S. Department of Education; this is done through a calculation known as Return of Title IV (R2T4).

Once more than 60% of the session or term has passed, the student has earned 100% of the Federal Student Aid awarded for that term; however, eligibility for future terms may be impacted (refer to the Federal Satisfactory Academic Progress section for additional information). Federal Student Aid funds that are considered in the Return of Title IV Funds calculation include for example, Pell Grants, FSEOG, Direct Stafford Loans (Subsidized and Unsubsidized), and PLUS Loans (Parent PLUS and Graduate Plus).

If the student did not earn 100% of their aid and funds need to be returned, this may result in an outstanding balance on the student’s account with Kingsborough Community College. The student is responsible for paying the unearned aid back to the college. The portion of federal aid the student may receive is determined by comparing the number of days the student attended before withdrawing to the total number of calendar days in the semester.

Unofficial Withdrawal

When a student stops attending classes during a semester and does not officially withdraw, they will be assigned an unofficial withdrawal grade of “WU”. At the end of each session, the Registrar’s Office will receive grade rosters where the instructor notifies the office of students who have stopped attending the course. If the student has completely withdrawn (all WUs or all WUs and W/WDs), the Office of Financial Aid will perform the Return of Title IV (R2T4) calculation and determine how much Federal Student Aid the student has earned.

It is recommended that students speak with their professors, academic advisors, and financial aid advisors when considering withdrawing from their courses.

Failure to attend one or more Courses (WN grades)

If a student receives a WN administrative grade in one or more of their courses, the instructor has reported that the student has never attended the course. A WN administrative grade is not eligible for financial aid and does not count toward enrollment for the session or term. A WN administrative grade may create a balance on the student’s account, which is the student’s responsibility to pay back to Kingsborough Community College.

If a student decides not to attend Kingsborough Community College, they must properly notify the college and drop their classes. Refer to the Academic Calendar to determine when to drop classes to avoid incurring a tuition liability. Non-attendance of classes does not classify as an official withdrawal and does not relieve a student of their financial obligation as a student.